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IT Infrastructure Management Best Practices

by Charles Henderson

Technology is evolving faster than ever before. New innovations, devices, and methodologies emerge every day that have the potential to fundamentally transform how we work and live. However, with great opportunity comes great responsibility. To truly capitalize on the promise of technology, IT infrastructure must be properly managed. Without diligent oversight and strategic planning, even the most powerful tech can fail to live up to its potential.

Fortunately, there are a number of best practices IT professionals can implement to get the most out of their infrastructure. By leveraging lessons learned from IT thought leaders and experts across industries, organizations can build a strong tech backbone capable of supporting their most ambitious goals. In this article, we’ll explore some of the top strategies and procedures for effective IT infrastructure management.

Introduction to IT Infrastructure Management

Before diving into the specifics of management best practices, let’s first provide some context around IT infrastructure and why it’s so critical to manage it effectively.

IT infrastructure refers to the hardware, software, networks, facilities, and related equipment used to develop, test, deliver, monitor, control, and support IT services. This includes data centers, computers, servers, operating systems, storage, network cables, and virtually every other component required to make technology “work.”

Robust IT infrastructure serves as the fundamental framework that enables organizations to meet business objectives. It empowers employees to be productive, facilitates communication and collaboration, collects and analyzes data, and much more. Without high-performing tech infrastructure, most modern enterprises would cease to function.

Some of the key reasons effective IT infrastructure management is so crucial include:

  • Cost savings – Proper management helps reduce waste and failed expenditures on unnecessary or improperly implemented technology.
  • Improved systems reliability – Outages and performance issues can be minimized with preventative maintenance and oversight.
  • Enhanced security – Vulnerabilities are identified and resolved before attackers can exploit them.
  • Higher operational efficiency – Technology bottlenecks are eliminated, allowing workflows to function smoothly.
  • Better strategic planning – Management provides the visibility required to make smart investments in new tech.
  • Increased agility – New applications and processes can be rolled out faster to meet changing business needs.

Without diligent IT infrastructure management, organizations leave themselves open to a plethora of technological crises ranging from minor annoyances to catastrophic business-destroying disasters. But what exactly constitutes “proper management”? Let’s explore some of the key elements.

Key Components of IT Infrastructure Management

Comprehensive infrastructure management is not a single task, but rather a collection of different responsibilities and disciplines. Combined, these components provide complete oversight of the various physical and virtual elements that enable technology services.

Some of the essential pillars of robust IT infrastructure management include:

Systems Analysis

The starting point for effectively managing infrastructure is developing a deep understanding of all existing technology systems and how they interact. This requires thoroughly analyzing, documenting, and mapping out:

  • Critical systems and dependencies
  • Underlying architectures
  • Data and information flows
  • Interconnected networks and pathways
  • User workflows
  • Supporting facilities/utilities

Without this systems-level perspective, it’s impossible to fully optimize technology or make informed management decisions.

Goal Setting

What gets measured gets managed – that’s why it’s crucial to define quantitative goals for infrastructure performance and capability. Example targets might include:

  • 99.99% uptime
  • Fast deployment of new hardware/software
  • Zero data breaches
  • Minimal network latency
  • High end-user satisfaction

Setting clear, measurable goals aligned to business objectives allows the efficacy of management strategies to be tracked over time.

Ongoing Systems Auditing

The technology environment is constantly evolving. It’s critical to regularly audit IT infrastructure to identify any changes, gaps, risks, and needs. This might involve activities such as:

  • Monitoring system health
  • Reviewing security controls
  • Verifying regulatory compliance
  • Assessing disaster preparedness
  • Checking for upcoming vendor end-of-support dates

Continuous auditing enables issues to be addressed before they disrupt operations.

Identifying New Technologies

Infrastructure managers must stay on top of emerging tools, architectures, and platforms. They can then provide recommendations on any new technologies that may create value.

Effective Communication

Managing infrastructure extends beyond just managing technology. It also requires extensive communication with diverse stakeholders, ranging from end users to executives. Infrastructure teams should provide transparency into technology performance through comprehensive reporting.

Combined, these responsibilities provide complete oversight of the physical technology environment. But how can this management actually be executed effectively? The next section explores infrastructure management best practices in greater detail.

Best Practices for Designing IT Infrastructure

Approaching infrastructure design and deployment in an ad hoc manner results in disorganized, unreliable, and insecure systems. IT leaders must instead adhere to proven guidelines and procedures that ensure fully optimized and manageable infrastructures.

Here are some top infrastructure design best practices:

Defining Goals and Requirements

Success begins with outlining the specific business goals the infrastructure must achieve and the functionality required to reach those goals. These needs will serve as guiding requirements during design and implementation. Clarify quantitative metrics and key performance indicators whenever possible to simplify management.

Evaluating Current Infrastructure

Before deploying new solutions, fully evaluate existing infrastructure in the context of business goals and requirements. Look for any redundant, outdated, or unnecessary elements that can be streamlined or retired. Also identify potential gaps that need to be addressed.

Selecting the Right Technology Partner

Infrastructure design and integration is complex – don’t go it alone. The right managed service provider or IT consultant can help architect cost-effective solutions tailored specifically to meet your organization’s unique needs.

Proper Management and Maintenance

The work doesn’t end once infrastructure is deployed. Technical documentation, monitoring, help desk support, maintenance, and other management practices must be implemented to keep systems running smoothly. Neglecting these critical post-deployment activities is a recipe for failure.

Adhering to proven procedures and having experienced help increases the likelihood of infrastructure that is truly optimized for the organization versus a haphazard mess of disparate technologies. But the work of actively managing infrastructure doesn’t stop after deployment – continuing vigilance and improvement is required.

Improving IT Infrastructure Management

Even infrastructure designed thoughtfully can become disorganized and ineffective over time as technologies evolve. Regular assessment and corrective action is necessary to continuously strengthen management practices.

Some key ways to improve infrastructure oversight include:

Assessing the Infrastructure

Recurring comprehensive assessments reveal current weaknesses and gaps in infrastructure management. Assessments should examine factors such as system uptime, utilization, vulnerabilities, disaster readiness, and monitoring capabilities.

Creating Clear Goals

Define specific quantitative goals for infrastructure management improvement just as you would for infrastructure performance. Setting measurable targets related to factors like reduced downtime makes progress easier to track.

Staying on Top of Security Standards

Regularly review IT security best practices and compliance requirements to identify any enhancements needed to keep infrastructure safe. Don’t rely solely on vendor defaults and assumptions.

Maintaining Updated IT Documentation

Disorganized, outdated documentation leads to confusion and ineffective management. Establish standards for documenting architecture, data flows, dependencies, configurations, etc. Keep this documentation current.

Contingency Planning

Unplanned outages and disasters will occur – the question is how prepared your organization will be to respond. Create detailed contingency plans for scenarios like loss of utilities, flooding, cyber attacks, and hardware failures. Run regular contingency exercises to validate these plans.

Active continuous improvement enables infrastructure management capabilities to evolve in lockstep with your organization and its objectives. But why exactly is robust management so crucial from a business perspective? Let’s examine some of the key benefits:

The Importance of IT Infrastructure Management

Some leaders mistakenly view infrastructure management as an “IT problem” with limited business impact. In reality, proper oversight and planning of technology delivers immense value across the entire organization in various ways:

Reducing Disaster Occurrences

Many outages can be prevented through proactive maintenance, monitoring, and risk mitigation – all core components of infrastructure management. Each disaster that management averts has a direct financial impact.

Predicting and Mitigating Potential Threats

Experienced infrastructure managers understand vulnerabilities and warning signs. By proactively addressing these risks, disasters can be avoided. Management enables threats to be dealt with strategically versus reactively.

Boosting Productivity

When systems are reliable with minimal downtime, and challenges are rapidly resolved, end users can focus on business tasks instead of being frustrated by technology problems. Management maximizes uptime and support.

Avoiding Compliance Violations

From HIPAA to PCI DSS, infrastructure must adhere to extensive security, privacy, and technology regulations. Proactive management and auditing ensures continuous compliance, avoiding costly penalties.

Optimizing Spending

Infrastructure management provides insights into where investments should be focused and where they are unlikely to provide return. This helps avoid expensive, unnecessary expenditures on flashy technology.

Enabling Innovation

Flexible, scalable infrastructure enables entirely new types of applications to be deployed. Management ensures technology evolves in step with emerging needs and opportunities.

For today’s tech- dependent enterprises, proper infrastructure management is indispensable for operational stability, security, and strategic progress. The risks of inadequately overseeing complex, interconnected systems are simply too great. By leveraging proven management practices and experienced strategic guidance, organizations can transform infrastructure from a liability into a true competitive advantage.


As technology permeates deeper into every facet of business, the supporting IT infrastructure underlying enterprise success grows increasingly complex. And with complexity comes the potential for cascading failures capable of bringing operations to a standstill.

Fortunately, proper oversight and planning can transform fragile infrastructure into a robust foundation for meeting strategic goals. By leveraging the management best practices and procedures detailed in this article, IT leaders can optimize their infrastructure to provide security, reliability, and agility.

The key takeaways around effective IT infrastructure management include:

  • Defining quantitative goals and requirements as the basis for all management activities.
  • Fully analyzing and documenting all systems and interdependencies.
  • Setting policies for ongoing auditing, maintenance, and documentation.
  • Identifying opportunities to implement new innovations.
  • Selecting experienced technical partners to assist with design and integration.
  • Not viewing deployment as the end state – continued active management is required.
  • Assessing existing practices and striving for continuous improvement.

With diligence and commitment to excellent infrastructure management, the promise of technology can be fully realized. Operations flow smoothly, risks are avoided, and bold new tech-enabled initiatives can come to fruition.

There are few investments with a higher return than proper IT infrastructure management. The cost of inaction and disorganization is simply too great for today’s tech-driven organizations.

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